# Review WMS inbound purchase-order reports
URL: https://support.starshipit.com/articles/14700000000096-review-wms-inbound-purchase-order-reports
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Updated: 2026-11-08

> For the complete documentation index, see [llms.txt](https://support.starshipit.com/llms.txt).

> Compare received PO quantities with expected stock and export outstanding inbound inventory.

Use inbound reports to distinguish stock already received from quantities still expected on purchase orders. Check the receipt period and PO status before comparing totals.

## Before you begin

You need analytics-view access for the report and analytics-export access for downloads. Choose the correct account, client and reporting period before comparing or sharing results.

## PO receipt report

The **PO Receipt Report** shows inbound receiving activity over a selected date range:

* **Received POs** — purchase orders with at least one receipt in the period
* **Supplier and status** — the supplier and current PO status
* **Expected and received quantities** — the ordered quantity and total received quantity for each product line
* **Variance and discrepancy** — whether each line matched, was under-received, or was over-received
* **Received value** — unit cost and total value received in the selected period

Expand a purchase order to review its line-level comparison. The **CSV export** includes PO, supplier, SKU, expected quantity, received quantity, variance, discrepancy, unit cost and received value. Use it to reconcile supplier invoices or identify recurring receiving differences.

## Inbound inventory

Use **Reporting > Inbound Inventory** to see quantities still expected on open purchase orders, including drafts and partial receipts. You need analytics-view access; **Export CSV** also requires analytics-export access.

1. Search by SKU, product name, PO number or supplier.
2. Select a **Client**, or keep **All permitted clients**.
3. Select **Apply filters**, then review **Outstanding**, **Expected Arrival**, PO number, supplier, status and unit of measure.
4. Select **Export CSV** to download every row matching the applied filters, across all pages.

Outstanding is the ordered quantity less the quantity received, with over-received lines treated as zero. Quantities use each SKU's unit of measure. Draft quantities are planned supply, not confirmed incoming stock. Fully received or cancelled purchase orders and products with no outstanding quantity are excluded. An arrival date shown as **Not set** needs updating on the purchase order.

Use **Refresh** to reload the applied filters after receiving or updating a PO. This report shows expected stock, rather than stock already available for picking; use **PO Receipt Report** to review received quantities.

## Verify the result

Compare a sample PO’s ordered and received quantities with its report row. A draft PO is planned supply, not confirmed incoming stock. Refresh after a receipt or PO change, and check the applied filters before exporting.

## Related articles

* [Choose a WMS report](/articles/14700000000021-choose-a-wms-report)
* [Manage suppliers and purchase orders](/articles/14700000000007-manage-suppliers-and-purchase-orders)
* [Receive stock against a purchase order](/articles/14700000000008-receive-stock-against-a-purchase-order)